Visual WBS Software
Create professional WBS diagrams. Use your WBS for planning and as a visual project status report.
View project status
at a glance
Write status information directly in the WBS or import status from Microsoft project and apply to the WBS elements. The work breakdown structure diagram becomes a progress report communication tool providing your stakeholders with a quick visual information. Display status on some or all work packages and summary elements.
Optimized for projection & Screen-sharing video conference when working remotely.
The interface is designed to use minimal screen space to leave maximum space for the WBS. It is optimized for use with projectors or screen-sharing capable video software (for example use it with Zoom or Microsoft Teams)
WBS creation fast & easy.
The Work breakdown structure diagram creation functions are so easy to use that you can update the WBS in work session with your team. Add, Remove or Move WBS elements in one click.
Work Breakdown Structure (WBS)
A work breakdown structure (WBS) is an activity oriented structure presenting all the work to be done to achieve the project objectives. The WBS is a key component of any project plan. It It is use for planning and estimating the project and to better define and communicate the scope of the project. The work is decomposed in the WBS to the level at which it can be estimated and managed. The lower level WBS elements are called work packages (WP). Work packages can be assigned to a responsible business unit, a team, a contract or a person.
With VisualWBS the project sponsor and the team members will be able to easily visualyze which work packages are started, completed or which need closer attention. Moreover the WBS enable all parties to share a common understanding of the work required to complete the project. The Work breakdown structure must cover 100% of the work to be done by the project. If an element is not part of the WBS it is considered out of the scope of the project.
A Work breakdown structure Dictionary is a separate document prepared during the WBS progressive elaboration to better define each element of the WBS, including deliverables, acceptance criterias (definition of done), dependencies, and to assign responsibilities to work packages. The WBS also helps to identify the team composition and where to obtain the estimates.
Cost & Schedule baseline
The initial project plan must include estimates of project duration and total costs. The estimations can be a mix of top-down and bottom up estimate techniques. The work breakdown structure along with ressources allocation to the work packages are used to perform the estimates. The WBS is also used to structure the estimate.
The estimating steps are:
– Establish relationships between work packages
– Estimates the duration of work packages and higher level WBS elements that are not yet fully defined to the work package level
– List required ressources (labor, material, contracts)
– Estimate the costs of these ressources (labor rates, etc.)
– Allocate ressources to the work packages
– Estimate (top down) the cost of higher level WBS elements that are not yet defined to the work package level
This process provides you the initial budget of the project. Establishing a baseline consist of recording your initial budget as if you would take a ‘picture’ of the project plan at this moment. During the project execution the actual results are compared with the baseline to obtain the current project status and prepare the progress report. The project progress report is prepared at regular intervals and with a constant format.
VisualWBS provides capability to present key status information directly into the WBS diagram. This will be highly appreciated by the project sponsor because it will present at a glance the actual status of the project. VisualWBS enables you to present:
– Work packages completed
– Work packages in progress and their status with respect to cost and schedule compared to baseline
– Work packages not started and their status if late to start
Project performance metrics
The baseline enables the use of key metrics provided by your scheduling and tracking software such as Microsoft Project. These key metrics can be easily imported to VisualWBS to be presented into the WBS diagram. VisualWBS enables you to enter the status manually or automate the entry with the status import function. The most used metrics are:
– % Complete
– Agile SCRUM velocity in story points
– Cost variance (CV)
– Cost performance index (CPI)
– Schedule variance (SV)
– Schedule performance index (SPI)
– Estimate at completion (EAC) compared to baseline
VisualWBS enables you to communicate a precise project status easily understandable by the project sponsor and interrested stakeholders. You will be able to produce it periodically without much effort because the process can be automated with VisualWBS.
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